1 Courthouse Sq.; Bowling Green, OH 43402

E-mail: BOE@co.wood.oh.us

PH: 419-354-9120

FAX: 419-354-1730

     
Candidate Tool Kit
 

Campaign Finance
Reporting

  Deadlines

Here are links to various forms and resources that will assist you in running for an elected office.

Offices and Qualifications

These resources will explain which offices are up for election, the requirements of each office, the petition required, number of voter signatures, filing fees and submission deadlines.

2017 Ohio Secretary of State's Candidate Guide

2017 Wood County Candidate Information Sheet

Petitions

Petitions are available from our office. It is recommended that you not "take out" petitions prior to six (6) months before an election as laws and forms change frequently.

Petitions are also available on-line

Ohio Secretary of State Petitions and Forms

Candidates are solely responsible for the full and correct completion of the petitions.

Write-In Candidates

In order to be a write-in candidate, a person must file a Declaration of Intent (Form 13). Only write-in candidates who have filed a valid declaration of intent will have votes counted in the election (R.C. 3513.041).

Write-in candidates must file their declaration of intent with the appropriate county Board of Elections. A declaration of intent to be a write-in candidate for an election must be filed no later than 4 p.m. 72 days before the election (R.C. 3513.041). A write-in candidate must pay the same filing fee as any other candidate for the office. Look for deadline information under the deadline heading on this page.

Write-in Form

 

Calendars

2017 Election Calendar

 

Ohio Ethics Commission

Candidates for office and elected officials at the state, county and municipal level are required to file annually with the Ohio Ethics Commission. Qualifying individuals are responsible for deadlines and filing requirements.

Ohio Ethics Commission Information

 

List and Label Order Information

Anyone can request information from our voter database. Information can be provided in a variety of formats and can contain a wide selection of information. To order data you may simply use our on-line order form or
call our office at 419-354-9120.r

On-Line Wood County Voter Information Order Form
(Coming Soon)

 

 

 

 

 

Getting started:

All Candidates who receive or spend money other than the filing fee must designate a Treasurer to handle campaign related funds and expenses and to file the required reports. By law, a candidate must act as Treasurer if he/she does not designate another individual to do so. The Designation of Treasurer Form must be filed before any contributions are accepted or any expenditures are made.  A new Designation of Treasurer form must be filed whenever a new treasurer is appointed, or the address of the treasurer, deputy treasurer, or candidate changes. It is suggested that if there is no Deputy Treasurer chosen, that the candidate assume the role of Deputy Treasurer - this allows for paperwork to be signed or filed in case the Designated Treasurer is unavailable.

Candidates who only spend their own personal funds still must file a Designation of Treasurer form prior to making out-of-pocket expenditures related in any way to their campaign.

A campaign committee must establish a bank account that is separate from a personal or business account of the candidate, or of a member of the candidate's campaign committee. All monetary campaign contributions received must be deposited into this account. All contributions received and deposited, and all expenses paid from this account must be disclosed (R.C. 3517.10)

Candidates will receive a Notice to File by certified mail at least ten days prior to all finance report due dates.  Candidates have the option to receive their Notice to File by first-class mail rather than certified if the candidate provides the Board of Elections with a signed authorization to do so.

Finance reporting is required from the date the campaign committee was established and filed with the board of elections through filing of termination.

The use of personal funds to pay the filing fee to run for office does not require the filing of a Designation of Treasurer form if that is going to be the ONLY expenditure.

General Information:

All contributions, regardless of amount must be recorded and included when filing reports.

A contributor, including the candidate, may not give more than $100 per election in cash to any one candidate.

Copies of paid receipts or cancelled checks for all expenditures of $25 or more must be filed with the finance report. If cancelled checks or receipts are not available at the time of the filing, this must be noted on the report and the copies must be filed as an addendum as soon as they are available.

If you publish a “thank you” in your local paper after the election, it must be included as part of your post election report.

Campaign contributions may not be placed in a candidate’s personal or business account.

Authority and Penalties:

The Ohio Elections Commission, upon review of the evidence, may find that a violation of Ohio election law has occurred. But if good cause has been shown, the commission may not impose a fine or refer the matter for prosecution. Fines may be imposed by the commission when it has found a violation of sections R.C. 3517.08 to 3517.13, 3517.17 and 3517.18. It may also investigate violations of the laws regarding unfair campaign practices specified in R.C. 3599.091-3599.092. Violations and their associated penalties may be found on the Ohio Elections Commission website.

 

Campaign Finance

Political Action Committees (PAC's)

Getting started:

Before receiving contributions or making expenditures, a Political Action Committee (PAC) must file a Designation of Treasurer form (30-D). This form is considered a "registration" form.

The PAC's name must include the name of its sponsoring organization, if any. PAC checks must contain the full name and address of the PAC, and, if the PAC files with the secretary of state, then it must also include its assigned registration number.

A PAC must establish a bank account that is separate from a person or business account of the candidate or of a member of the candidate's campaign committee. Contributions may not be placed in a candidate's personal or business account. All expenses paid from this account must be disclosed.
(R.C. 3517.10)

A federal identification number may be required by the committee's chosen financial institution. This number is issued by the Internal Revenue Service upon request.

General Information:

Where reports are filed is based on the PAC's activity. Generally, PAC's that contribute to county political parties, local candidate campaign committees, or local ballot issue committees will file the PAC's campaign finance reports with the local county board of elections. Candidates districts or issues that overlap into multiple counties will file with the county with the board of elections in the most populous county of that district. A PAC that makes contributions to candidates for member of the general assembly, statewide candidate, statewide ballot issues, state political parties or other PAC's that contribute to those candidates or issues will file its campaign finance reports with the secretary of state.

Authority and Penalties:

The Ohio Elections Commission, upon review of the evidence, may find that a violation of Ohio election law has occurred. But if good cause has been shown, the commission may not impose a fine or refer the matter for prosecution. Fines may be imposed by the commission when it has found a violation of sections R.C. 3517.08 to 3517.13, 3517.17 and 3517.18. It may also investigate violations of the laws regarding unfair campaign practices specified in R.C. 3599.091-3599.092. Violations and their associated penalties may be found on the Ohio Elections Commission website.

 

Ohio Campaign Finance Handbook

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Pre-Election campaign finance reports are due by 4:00 pm twelve (12) days before the election.

Post Election campaign finance reports are due by 4:00 pm thirty eight (38) days after the election.

For full instructions and additional filing requirements, see Ohio Revised Code Section 3517.10.

Campaign Finance Calendar:

2017

2016 Annual Reports
Report
Deadline
Notes
2016 Annual Report
January 31, 2017 4:00 p.m.
Any candidate / PAC committee which was not required to file a post general election report must file an annual report. (for receipts and expenditures for cy 2015)
2017 Primary Election
Report
Deadline
Notes
Pre-Election
April 20, 2017
4:00 p.m.

If the candidate / PAC has contributions or expenditures of $1,000.00 or more, a pre-election report must be filed detailing contributions and expenditures from the date of the last report filed through twenty days before the general election
(Activity through 04/12/2017).

Post Election
June 09, 2017
4:00 p.m.
All candidates / PACs must file a post election report detailing contributions and expenditures from the date of the last report filed through seven days prior to the date of filing
(Activity through 06/02/2017).

2017 Semi-Annual
Reports

Report
Deadline
Notes
2017 Semi-Annual Report
July 31, 2017
4:00 p.m.
Any candidate / PAC committee which was not required to file a post general election report must file a semi-annual report. (for receipts and expenditures through June 30, 2017)
2017 General Election
Pre-Election
October 26, 2017
4:00 p.m.
If the candidate / PAC has contributions or expenditures of $1,000.00 or more, a pre-election report must be filed detailing contributions and expenditures from the date of the last report filed through twenty days before the general election
(Activity through 10/18/2017).
Post Election
December 15, 2017 4:00 p.m.
All candidates / PACs must file a post election report detailing contributions and expenditures from the date of the last report filed through seven days prior to the date of filing
(Activity through 12/08/2017).
2017 Annual Report
2017
Annual Report
January 31, 2018
4:00 p.m.
Any candidate / PAC committee which was not required to file a post general election report must file an annual report. (for receipts and expenditures through cy 2017)

 

Forms

You will need Adobe Acrobat Reader to view and print the forms. If you require any forms not listed here, refer to your Campaign Finance Handbook or the Secretary of State's web site.

Form Number Form Name
CFHB Campaign Finance Handbook - Ohio R.C. Campaign Finance Laws (Updated Sept 2012 - Electronic Format Only)
SOS Link to Secretary of State Campaign Finance Guide
30-D Designation of Treasurer
30-A Cover Page
31-A Statement of Contributions Received
31-A-2 Statement of Other Income
31-E State of Contributions Received at a Social or Fund-Raising Event
31-G Contributors in Officeholder's Employ
31-B Statement of Expenditures
31-F Statement of Expenditures for Social or Fund-Raising Event
31-C Statement of Loans Received
31-N Statement of Outstanding Debts
31-J-1 In-Kind Contributions Received
31-J-2 In-Kind Contributions Made
31-K Statement of Loans Made
30-B-1 Contributions from a Corporation or Labor Organization Supporting or Opposing Ballot Issues.
30-E Independent Expenditures Made by Individual, Partnership or Other Entities
31-BB Local Candidate Finance Report Waiver
30-D-1 Electronic Filing Form
31-P Contributions for Debt Retirement
31-X Statement of Assets
31-L-WC Cancelled Checks Not Yet Received

 

Ohio Elections Commission

This commission is charged with responding and advising interested parties and the citizens of Ohio on matters concerning campaign finance and fair canmpaign practices.

How to File a Complaint with the Ohio Elections Commission

Any person can file a complaint with the Ohio Elections Commission. In order to do so you must include certain information in the complaint. A form is provided below, but a letter, or any other type of writing, is sufficient as long as it contains all of the following elements:

1. Name(s) of the person or party filing the complaint;

2. Name(s) of the person or party against whom the allegations are being made;

3. Address or addresses for all of the parties. This includes the person filing the complaint as well as the parties against whom the complaint is filed. Also, please include phone numbers, if they are available;

4. A written narrative or statement of the alleged violation or violations, specifically identifying the statement or statements which you allege to be false and an explanation of the personal knowledge of the complainant;

5. A reference to the section or sections of the Ohio Revised Code alleged to have been violated;

6. The complaint must be based on personal knowledge, originally signed and properly notarized. A proper notarization includes the phrase "signed and sworn before a Notary Public";

7. Any additional materials or exhibits may be included to support the allegations contained in the complaint.

Once all of these elements are included in the complaint, the complaint should be sent to the following address:

Ohio Elections Commission 
21 West Broad St., Suite 600
Columbus, Ohio 43215

 ****Also, please be aware of the following***

1. The burden of proof for any complaint rests with the party bringing the complaint. The complainant must be prepared to present sufficient evidence to the Commission that a violation has occurred.

2. Complaints alleging that false statements have been made, those brought under Ohio Revised Code sections 3517.21 and 3517.22, will have an expedited review before a Probable Cause Panel of the Commission. Parties will be notified of the date and time of this review.